Host Family Clearance Process – May 9 2023*

Host Family

1. Primary Contact submits the Host Family Application & the Family half of the home interview
   The Application is sent to the YEO & District automatically. The Home interview is sent to the YEO, CC & District automatically.
2. All adults in the home will need to sign the Host Family Application. (electronic signature)
3. All adults in the home will need to sign the Background Check Authorization Form. (electronic signature)
4. All adults in the home will need to register for a background check. The instructions to register for a background check are emailed to you automatically when submitting the host family application. Look for “good deed code” in your email.
5. Complete an in home visit with the Youth Exchange Officer. The YEO review a your answers to the questionnaire with your family.
6. Primary Contact completes online Host Family Training. The link will be emailed to you within a week of submitting the application. Sender: NAYEN Training Administrator, noreply@nayen.org

Youth Exchange Officer

1. Review the Host Family Application once signed.
2. Contact the family’s references & submit the Reference Contact Form. This will be copied to you, the Country Contact & the District automatically.
3. Complete the in home visit with the family.
   Review their answers to the Family Half of the home interview (including photos).
   Discuss their answers or any concerns, then submit all answers to the in home interview – YEO form. This will be copied to you, the Country Contact & the District automatically.
4. Follow up with the Country Contact if you have not received the background check clearance confirmation.
5. Provide copies of the Host Family Handbook, the Dept. of State Welcome Letter to the family. Only provide the student’s application after all background checks have cleared.
6. Confirm you have completed all your steps by reviewing & signing the Host Family Process Form (electronic signature)

Please confirm with the family if they have any questions about the background check system or online training.

Is this the first family? Download a fillable blank guarantee form here!

Country Contact

1. Review the Host Family Application once signed.
2. Log into the background check system & confirm all adults in the home have clear background checks. Submit the background check clearance confirmation. This will be copied to you, the YEO & the District automatically.
3. Review the home visit photos and answers. (emailed to you)
4. Review the YEO’s summary of the host family interview (emailed to you)
5. Follow up with the YEO if you have not received the Reference Contact Form.
6. Confirm you have completed all your steps by reviewing & signing the Host Family Process Form (electronic signature)

For the first host family, also submit the Inbound Visa Paperwork Form, which will include all pieces of information we need to issue the student’s visa paperwork.