Host Family
- Primary Contact submits the Host Family Application & the Family half of the home interview
The Application is sent to the YEO & District automatically. The Home interview is sent to the YEO, CC & District automatically. - All adults in the home will need to sign the Host Family Application. (electronic signature)
- All adults in the home will need to sign the Background Check Authorization Form. (electronic signature)
- All adults in the home will need to register for a background check. The instructions to register for a background check are emailed to you automatically when submitting the host family application. Look for “good deed code” in your email.
- Complete an in home visit with the Youth Exchange Officer. The YEO review a your answers to the questionnaire with your family.
- Primary Contact completes online Host Family Training. The link will be emailed to you within a week of submitting the application. Sender: NAYEN Training Administrator, noreply@nayen.org
Youth Exchange Officer
- Review the Host Family Application once signed.
- Contact the family’s references & submit the Reference Contact Form. This will be copied to you, the Country Contact & the District automatically.
- Complete the in home visit with the family.
Review their answers to the Family Half of the home interview (including photos).
Discuss their answers or any concerns, then submit all answers to the in home interview – YEO form. This will be copied to you, the Country Contact & the District automatically. - Follow up with the Country Contact if you have not received the background check clearance confirmation.
- Provide copies of the Host Family Handbook, the Dept. of State Welcome Letter to the family. Only provide the student’s application after all background checks have cleared.
- Confirm you have completed all your steps by reviewing & signing the Host Family Process Form (electronic signature)
Please confirm with the family if they have any questions about the background check system or online training.
Is this the first family? Download a fillable blank guarantee form here!
Country Contact
- Review the Host Family Application once signed.
- Log into the background check system & confirm all adults in the home have clear background checks. Submit the background check clearance confirmation. This will be copied to you, the YEO & the District automatically.
- Review the home visit photos and answers. (emailed to you)
- Review the YEO’s summary of the host family interview (emailed to you)
- Follow up with the YEO if you have not received the Reference Contact Form.
- Confirm you have completed all your steps by reviewing & signing the Host Family Process Form (electronic signature)
For the first host family, also submit the Inbound Visa Paperwork Form, which will include all pieces of information we need to issue the student’s visa paperwork.
A student cannot move into the home until the full process has been completed.
This includes all signatures, background checks, the interview, training, and references have been contacted.
*May 9, 2023 changes
The in home interview to be split into 2 parts: The bulk of the information will be completed by the family prior to your visit. Please provide them with this link when you request they complete the application: Host Family Interview – Family
Temporarily this will require them to complete the reference contact information a 2nd time.
The Host Family Interview – YEO will then be completed during the in home visit to verify the information submitted by the family.
We are in process of migrating to a new system where the application, background check, consent forms & training will all take place in 1 area, visible to the YEO, CC & District.
Until this system goes live this summer, some portions of the process might be temporarily duplicated.